Purpose and Background Count Her In Sports is committed to protecting your privacy and security by ensuring all personal information collected is used appropriately and is kept safely and securely in accordance with our Data Protection Policy. This general privacy policy explains how and why we collect, store, and use your personal information.

We will only use your personal data with your consent, for purposes for which it was obtained. We also continually review the information we hold and will delete personal data that is no longer required. We will only share your personal information when necessary to undertake services or when required by law. We do not sell, trade, or rent your personal information to others.

This policy should be read together with our Data Protection and Complaints Policies, which are available upon request.

Definitions

• Personal Data: Information that identifies a living person, or which can be identified as relating to a living person. When we talk about “you” or “your” in this policy, we mean any living person whose personal data we collect.
• Data Controller: A person or legal entity who controls how personal information is processed and used.
• Data Processor: A person or legal entity who processes and uses personal information in accordance with the instructions of a third party, i.e., the Data Controller.

Depending on the circumstances, Count Her In Sports may act as either a Data Controller or Data Processor. When we act as a Data Controller, you will be able to exercise your rights in relation to your personal information with us. When Count Her In Sports is the Data Processor, that means you cannot exercise these rights against us directly. In such circumstances, we will endeavor to inform you who the Data Controller of your personal information is so that you can direct any such requests to them.

Your Personal Data

We obtain personal data when you:

• Inquire about our activities.
• Sign up for any of our services, including newsletters and training events.
• Donate to us.
• Visit our website.
• Apply for a volunteering opportunity with us.
• Enter into a contract with us.
• Contact us for information.
• Through third parties such as external media sources and publicly available information, including social media.
• Participate in events, research, or projects in partnership with us.

Types of personal data we may collect include:

• Personal information: Name, date of birth, email address, postal address, telephone number, IP address, images, and biometric data.
• Family details: Spouse/partner/next of kin information.
• Financial information: Credit/debit card or direct debit details and gift-aid information.
• Other details: Information provided by you in response to an event, inquiry, or in the form of consent regarding the ways in which you wish to be contacted.

Examples of data generated from your involvement with us include:

• Records of inquiries regarding our research, publications, and events.
• Details of visits to our website.
• Records of attendance at events.
• Donation history.
• Information from volunteer applications.

Special categories of personal data: We do not normally collect or store sensitive personal data. However, there may be situations where it is necessary to do so. Please contact our Data Protection Lead at info@countherinsports.com if you wish to clarify the circumstances for collecting special categories of data

How We Use Your Personal Data

• To provide you with services and products.
• To keep you up to date and informed of our activities, including research, campaigns, events, and fundraising.
• To manage our relationship with you.
• To send you other information that may be useful to you.

Retention of Personal Data

We will only retain your personal data for as long as necessary for the purpose it was collected or as required by law. When you ask us to delete your records, we will delete them sooner. The retention period for your data will be specified at the time of collection.

Security

We are committed to ensuring your information is secure. To prevent unauthorized access or disclosure, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Any donations made through our website are processed by a third-party provider via a secure portal. For further details, please contact us for information on the security measures in place.

Control of Your Personal Data

You have full control over your personal data and may exercise the following rights under relevant privacy legislation, including the General Data Protection Regulation (GDPR) and applicable Canadian laws:

• The right to know whether we hold your personal data and, where feasible, to receive a copy of it.
• The right to have your personal data erased (though this may not apply where it is necessary for us to retain the data for lawful purposes).
• The right to rectify inaccurate data.
• The right to object to your personal data being used for marketing, profiling, or automated decision-making.
• The right to withdraw consent for the use of your personal data.

There are some exceptions to these rights. If you have questions or wish to exercise these rights, please contact our Data Protection Lead at info@countherinsports.com.

Changes to This Privacy Policy We reserve the right to amend this privacy policy as needed to ensure it reflects how and why we use your personal information. Any updates will be posted on our website at http://www.countherinsports.com/privacy-policy.

Complaints If you have a complaint about how we have used ("processed") your personal data, please contact our Data Protection Lead at info@countherinsports.com.

If you are not satisfied with our response or believe your data protection or privacy rights have been infringed, you may file a complaint with the Office of the Privacy Commissioner of Canada (OPC). Details can be found at https://www.priv.gc.ca.

Contact Information Data Protection Lead
Count Her In Sports
Ontario, Canada
Email: info@countherinsports.com

Related Policies

• Data Protection Policy
• Complaints Policy
• Whistleblowing Policy